Access to MS Teams Upgraded Capacity and Features

How to Access Microsoft Teams Upgraded Capacity and Features

The Department of Education (DepEd) has partnered with Microsoft Philippines to provide learners, teachers, and non-teaching personnel with a number of productivity tools through Microsoft Teams.

All personnel, faculty, and learners now have access to Microsoft Teams and its upgraded features. These features include an increased attendee capacity, record meetings, attendance tracking, webinar registration, breakout rooms, whiteboard, polls, Filipino captions, and external app integrations. They may use these to host webinars, meetings, events, classes, and other activities.

The upgraded capacities are:

Teams meeting:
1000 attendees (for online classes, consultations, meetings, trainings, LAC sessions)

Teams webinar:
10,000 attendees (for large school events, department conferences, parent-teacher events)

Teams live events:
10,000 100,000 attendees (for division / region/ nationwide events, trainings, virtual graduations, and other large scale events)

For more details on how to access these MS Teams Upgraded Capacity and Features please read the memorandum:

OUA MEMO 00-0322-0121

MEMORANDUM
14 March 2022

For:
Undersecretaries
Assistant Secretaries
Bureau and Service Directors
Regional Directors
Schools Division Superintendents
Principals and School Heads
All Others Concerned

Subject:
ACCESS TO MICROSOFT TEAMS' UPGRADED CAPACITY AND FEATURES

The Department of Education (DepEd) has partnered with Microsoft Philippines to provide learners, teachers, and non-teaching personnel with a number of productivity tools through Microsoft Teams.

All personnel, faculty, and learners now have access to Microsoft Teams and its upgraded features. These features include an increased attendee capacity, record meetings, attendance tracking, webinar registration, breakout rooms, whiteboard, polls, Filipino captions, and external app integrations. They may use these to host webinars, meetings, events, classes, and other activities.

The upgraded capacities are:

  • Teams meeting1000 attendees (for online classes, consultations, meetings, trainings, LAC sessions)
  • Teams webinar:10,000 attendees (for large school events, department conferences, parent-teacher events)
  • Teams live events10,000 100,000 attendees (for division / region/ nationwide events, trainings, virtual graduations, and other large scale events)

The Microsoft Teams application may be downloaded by following the instructions attached as Annex A. Those who wish to organize and participate in their own online activities may follow these instructions:

  • Annex B - How to do a Teams meeting/video call
  • Annex C - How to do a live event
  • Annex D - How to track attendance in Teams' video calls and in live events.
  • Annex E - For attendees joining Teams live events

For additional guidance on the platform, please refer to the Frequently Asked Questions (FAQs) attached as Annex F, or refer to this link for the live FAQ board: sites.google.com/deped.gov.ph/icts-usd/helpdesk/microsoft-365.

For more information, please contact Mr. Genesis Fernando of the ICTS-User Support Division (USD) through Teams chat or email at icts.usd@deped.gov.ph (cc: genesis.fernando@deped.gov.ph).

For widest dissemination.

ALAIN DEL B. PASCUA
Undersecretary

Frequently Asked Questions in Teams and Microsoft 365

1. Can I call/message someone with a different tenant/email domain? 
Yes, you can still call them and send them a message.

2. What is a tenant/email domain? 
The tenant/email domain is the domain name after your name/LRN/ID. Example: juan.delacruz@deped.gov.ph
12345212347@r2.deped.gov.ph 93843841130@r8.deped.gov.ph

3. Why are there different tenants? 
There are different tenants within the Department of Education because each user gets access to many apps and services. (Office, Email, Teams, etc.) that cannot all be hosted in one tenant. It is then divided into regional tenants.

4. Can I use my Gmail account or other personal accounts? 
Yes, but it is recommended that you use your DepEd Microsoft account to have access to Teams. If you use your personal account, you will only be a guest at meetings, events, and groups and may not have access to many Microsoft services, including Microsoft 365.

5. Can I send files to other people in Teams? 
Yes, you can send files to people with the same tenant/email domain as yours. To send a file to other people outside of your tenant, upload it on your OneDrive (or any storage) and send the link to the recipient.

6. How many attendees can a Teams video call accommodate? 
1000 people

7. How many attendees can a Teams live event accommodate? 
20,000-100,000 view-only attendees

8. How can I make my live event accommodate 100,000 people? 
Create your live event in Teams, then fill out this form: aka. ms/DepedTLE

9. Is there a mobile app? 
Yes, you may download it on the Play Store or the App Store.

10. Is there a web version of the app? 
Yes, log in to teams.microsoft.com using your DepEd Microsoft account.

11. Is there a Breakout Room feature? 
Yes.

12. Is there a recording capability? 
Yes. 

13. Can I track attendance? 
Yes. (See memo)

14. Can I use Teams offline? 
No.


Access to MS Teams Upgraded Capacity and Features




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