Adoption of the DepEd Electronic School Form 7 (eSF7)
Adoption of the DepEd Electronic School Form 7 (eSF7)
DepEd Order No. 4, s. 2014, known as the Adoption of Modified School Forms (SFs) for all Public Elementary and Secondary Schools Effective End-of-School Year 2013-2014, institutionalized the use of modified forms to simplify school record processing. One such form is School Form 7 (SF7), which lists school personnel profiles and duties.
As part of the MATATAG Agenda, the Department of Education (DepEd) introduces the Electronic School Form 7 (eSF7) for all public schools starting School Year (SY) 2023-2024.
The digitized form ensures a fair distribution of teacher workload and captures crucial school-level information for strategic workforce management and data-driven HR decisions.
Additional data will be collected for a school personnel database. This data will identify teacher training needs, project workforce trends, and other HR analytics.
The electronic version promotes efficiency, fairness, integrity, and transparency. It reduces data entry time and effort without compromising data accuracy and reliability.
The School Head is primarily responsible for this electronic form, as per DO 4, s. 2014.
Download the official electronic form HERE. The data consolidator template for schools division offices (SDOs) is also available at this link.
In line with Republic Act No. 10173 or the Data Privacy Act of 2012, the Department remains committed to protecting personnel's personal information in online school systems. Only authorized personnel with official DepEd accounts can access this information.
Commercializing the eSF7 is discouraged. All DepEd personnel are warned against those selling digitized copies of this and other modified school forms.
For clarifications, contact the Bureau of Human Resource and Organizational Development School Effectiveness Division at latrod_sed@deped.gov.ph or (02) 8633 5307.
Immediate dissemination of this Memorandum is desired.
GENERAL GUIDELINES IN THE ACCOMPLISHMENT OF THE ELECTRONIC SCHOOL FORM 7 (eSF7)
1. As per DO 4, s. 2014, the eSF7 should be completed by the School Head at the Beginning of the School Year (BOSY). Non-teaching personnel will assist.
2. Senior High Schools must also submit an updated form at the beginning of the Second Semester to account for subject assignment changes.
3. If there's personnel movement during the school year, submit an updated eSF7 to the Division Office.
4. All school personnel, regardless of position, should be included in this form. The eSF7 arranges personnel from highest to lowest rank and serves as an inventory list.
5. The Daily Program section should reflect the workload of teaching personnel, including subjects taught, advisory class, and other assignments.
6. Integrated schools with the same School ID should complete only one eSF7.
7. Non-teaching personnel providing shared services should be listed in their mother school only to avoid double entries.
8. When printing, the form will be formatted for Legal or Folio size bond paper.
9. Submit the completed electronic form (both Excel and signed PDF versions) to the Division Office by the fourth Friday from the start of classes.
As part of the MATATAG Agenda, the Department of Education (DepEd) introduces the Electronic School Form 7 (eSF7) for all public schools starting School Year (SY) 2023-2024.
The digitized form ensures a fair distribution of teacher workload and captures crucial school-level information for strategic workforce management and data-driven HR decisions.
Additional data will be collected for a school personnel database. This data will identify teacher training needs, project workforce trends, and other HR analytics.
The electronic version promotes efficiency, fairness, integrity, and transparency. It reduces data entry time and effort without compromising data accuracy and reliability.
The School Head is primarily responsible for this electronic form, as per DO 4, s. 2014.
Download the official electronic form HERE. The data consolidator template for schools division offices (SDOs) is also available at this link.
In line with Republic Act No. 10173 or the Data Privacy Act of 2012, the Department remains committed to protecting personnel's personal information in online school systems. Only authorized personnel with official DepEd accounts can access this information.
Commercializing the eSF7 is discouraged. All DepEd personnel are warned against those selling digitized copies of this and other modified school forms.
For clarifications, contact the Bureau of Human Resource and Organizational Development School Effectiveness Division at latrod_sed@deped.gov.ph or (02) 8633 5307.
Immediate dissemination of this Memorandum is desired.
GENERAL GUIDELINES IN THE ACCOMPLISHMENT OF THE ELECTRONIC SCHOOL FORM 7 (eSF7)
1. As per DO 4, s. 2014, the eSF7 should be completed by the School Head at the Beginning of the School Year (BOSY). Non-teaching personnel will assist.
2. Senior High Schools must also submit an updated form at the beginning of the Second Semester to account for subject assignment changes.
3. If there's personnel movement during the school year, submit an updated eSF7 to the Division Office.
4. All school personnel, regardless of position, should be included in this form. The eSF7 arranges personnel from highest to lowest rank and serves as an inventory list.
5. The Daily Program section should reflect the workload of teaching personnel, including subjects taught, advisory class, and other assignments.
6. Integrated schools with the same School ID should complete only one eSF7.
7. Non-teaching personnel providing shared services should be listed in their mother school only to avoid double entries.
8. When printing, the form will be formatted for Legal or Folio size bond paper.
9. Submit the completed electronic form (both Excel and signed PDF versions) to the Division Office by the fourth Friday from the start of classes.
GENERAL GUIDELINES IN THE ACCOMPLISHMENT OF THE ELECTRONIC SCHOOL FORM 7 (eSF7)
1. Consistent with DO 4, s. 2014 or the Adoption of the Modified School Forms (SFS) for Public Elementary and Secondary Schools Effective End of School Year 2013-2014, the electronic School Form 7 (eSF7) shall be accomplished at the Beginning of the School Year (BOSY) by the School Head. Non-teaching personnel shall assist the school head in accomplishing the form.
2. In addition to the submission at the BOSY, Senior High Schools shall also submit the updated form at the beginning of the Second Semester (Third Grading Period) to account for the changes in the subject assignments.
3. In case of personnel movement during the school year, an updated eSF7 shall be submitted to the Division Office. 4. All school personnel, regardless of position/nature of appointment, should be included in this form. The eSF7 automatically arranges the school personnel from the highest rank down to the lowest. This form shall also serve as an inventory list of school personnel.
5. Daily Program portion shall reflect the assigned workload of teaching personnel including subjects taught, advisory class (if applicable), and ancillary/administrative assignments.
6. Integrated schools with the same School ID shall accomplish only one (1) eSF7.
7. In the case of non-teaching personnel providing shared services, their information shall be reflected in their mother school only to avoid double entry.
8. In printing the electronic form, it shall be automatically formatted in a Legal or Folio size bond paper.
9. The accomplished electronic form including both the soft copy (Excel file) and the scanned copy duly signed by the School Head (PDF file) shall be submitted to the Division Office on or before the fourth Friday from the opening of classes.
1. Consistent with DO 4, s. 2014 or the Adoption of the Modified School Forms (SFS) for Public Elementary and Secondary Schools Effective End of School Year 2013-2014, the electronic School Form 7 (eSF7) shall be accomplished at the Beginning of the School Year (BOSY) by the School Head. Non-teaching personnel shall assist the school head in accomplishing the form.
2. In addition to the submission at the BOSY, Senior High Schools shall also submit the updated form at the beginning of the Second Semester (Third Grading Period) to account for the changes in the subject assignments.
3. In case of personnel movement during the school year, an updated eSF7 shall be submitted to the Division Office. 4. All school personnel, regardless of position/nature of appointment, should be included in this form. The eSF7 automatically arranges the school personnel from the highest rank down to the lowest. This form shall also serve as an inventory list of school personnel.
5. Daily Program portion shall reflect the assigned workload of teaching personnel including subjects taught, advisory class (if applicable), and ancillary/administrative assignments.
6. Integrated schools with the same School ID shall accomplish only one (1) eSF7.
7. In the case of non-teaching personnel providing shared services, their information shall be reflected in their mother school only to avoid double entry.
8. In printing the electronic form, it shall be automatically formatted in a Legal or Folio size bond paper.
9. The accomplished electronic form including both the soft copy (Excel file) and the scanned copy duly signed by the School Head (PDF file) shall be submitted to the Division Office on or before the fourth Friday from the opening of classes.
Adoption of the DepEd Electronic School Form 7 (eSF7)
DepEd Electronic School Form 7 (eSF7) -
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