Revised Guidelines on the Grant of Vacation Service Credits for Teachers
September 18, 2024 DO 013, s. 2024 – Revised Guidelines on the Grant of Vacation Service Credits for Teachers
SEP 1 8 2024REVISED GUIDELINES ON THE GRANT OF VACATION SERVICE CREDITS FOR TEACHERS
Undersecretaries
Assistant Secretaries
Bureau and Service Directors
Regional Directors
Schools Division Superintendents
Public Elementary and Secondary School Heads
All Others Concerned
1. The Department of Education (DepEd) issues the enclosed Revised Guidelines on the Grant of Vacation Service Credits for Teachers pursuant to Republic Act No. 4670 dated June 18, 1966, or the Magna Carta for Public School Teachers, Letter of Instructions No. 1509 dated January 6, 1986, issued by former President Ferdinand E. Marcos, Sr., and the Civil Service Commission Memorandum Circular No. 41, s. 1998 or the Omnibus Rules on Leave.
2 The mechanisms, procedures, and standards stipulated herein shall guide all DepEd offices and schools, including the heads of offices, human resource management officers, and teachers on the implementation and administration of vacation service credits for public school teachers.
3. This Order shall take effect 15 days upon its approval and after publication on the DepEd website and registration with the Office of the National Administrative Register (ONAR) at the University of the Philippines Law Center (UP LC), UP Diliman, Quezon City. It shall remain in force until and unless otherwise repealed, rescinded, or modified accordingly.
4. DepEd Order (DO) No. 53, s. 20032 and its addendum, DO 84, s. 2003, other DOs, instructions, rules and regulations, and other related issuances or parts that are inconsistent with this Order and its provisions are repealed, rescinded, or modified accordingly.
5. For any clarifications or inquiries, please contact the Bureau of Human Resource and Organizational Development-Personnel Division, Ground Floor Alonzo Building, Department of Education, DepEd Central Office, DepEd Complex, Meralco Avenue, Pasig City through email at bhrod.pd@deped.gov.ph or telephone numbers (02) 8633-9345 or 8636-6546.
Disserting a Special Program of Leave Credit Computation for School Teachers on Vacation Leave Credit Updated Guidelines on Grant of Vacation Service Credita to Teachers Addendum to DepEd Order No. 53, s. 2003 (Updated Guidelines on Grant of Vacation Service Credits to Teachers
General Policies
A. Vacation Service Credits
1. For purposes of computing Vacation Service Credits:
a. For eligible activities/circumstances performed beyond regular work hours during school days, one (1) hour of service rendered shall be equivalent to 1.25 hours of Vacation Service Credits (Refer to Annex A);
b. For eligible activities conducted during Christmas, summer/long vacation, weekends, and holidays, one (1) hour of service rendered shall be equivalent to 1.5 hours of Vacation Service Credits (Refer to Annex B); and
c. One (1) hour of teaching overload shall be equivalent to 1.25 hours of Vacation Service Credit (Refer to Annex C).
2. The number of days of Vacation Service Credit granted to teachers in a year, exclusive of the number of days of converted teaching overload due to insufficiency of funds, shall be based on the following:
a. Incumbents with one (1) or more years of service shall be entitled to not more than thirty (30) days of Vacation Service Credits for one calendar year.
b. New hires for the current year with appointments issued less than four (4) months after the first day of classes shall likewise be entitled to not more than thirty (30) days of Vacation Service Credits for one calendar year.
c. New hires with late appointments for the current year shall be entitled to not more than forty-five (45) days of Vacation Service Credits for one calendar year. Late Appointments are appointments issued four (4) months after the first day of classes. For succeeding years, Section V.A Item 2.a shall apply.
Teachers reassigned to perform non-teaching functions including those who are designated as Teacher-in-Charge (TIC) with teaching load shall earn vacation and sick leave credits only.
4. Vacation Service Credits shall not be granted for services rendered for eligible activities without the approved authority by the Schools Division Superintendent (SDS) or the authorized approving authority as subsequently stated in this issuance.
5. The use of Vacation Service Credits shall only be limited to absences related to illness or to offset proportional deduction in vacation pay due to absences for personal reasons or late appointment for the computation of Proportional Vacation Pay.
6. Only teachers who completed the eligible activities shall be granted full Vacation Service Credits. However, for those who have not completed the eligible activity, the grant of Vacation Service Credit shall be based on the actual hours/days of rendered service (Refer to Annex A or B).
7. In the event of insufficiency of funds for the payment of teaching overload, Vacation Service Credits shall be granted. The Vacation Service Credits earned for teaching overload shall be exclusive of the thirty (30) days imitation under this DepEd Order.
8. Vacation Service Credits shall be granted for the following activities/circumstances:
a. Services rendered in connection with the conduct of remedial/enhancement classes during weekends, summer/long vacation, Christmas vacation, or outside of regular school days;
b. Services rendered in connection with the early opening of the school year, i.e., Brigada Eskwela, Oplan Balik Eskwela, Enrollment
c. Services rendered during school sports competitions (including divisional, regional, and national), youth formation, and scouting activities in all levels held outside of regular school days;
d. Teaching overload not compensated by teaching overload pay (excluded by the thirty (30) day limitation);
e. Conduct of DepEd testing and assessment activities held outside of school days;
f. Attendance/participation in trainings, seminars, and special DepEd projects and activities which are fully funded, partnered with DepEd and are short-term in duration such as English, Science, Math, and other learning areas Mentors' Training, curriculum writing workshop, planning workshop, and alike, if such are held during weekends, holidays, Christmas, and summer/long vacation;
g. Services rendered on teaching-related, and learning and development programs, and activities (School, Division, Region, National) conducted during weekends, holidays, Christmas, and long vacation;
h. Services rendered before, during, and after a calamity when schools are being used as evacuation centers;
i. Services rendered during registration and election days as long as these are mandated under existing laws;
j. Conduct of conference with parents and home visits performed beyond regular work hours;
k. Coaching, mentoring, and provision of technical assistance of Master Teachers assigned as class advisers conducted outside regular working hours; and
L. Teachers who are performing teaching-related assignments performed beyond regular working hours as defined by other applicable DepEd issuances.
9. Vacation Service Credits shall NOT be granted for the following activities/circumstances considering it is already compensated during regular working hours:
a. In-service training programs fully funded by the government, task/assignments in connection with exhibits at a fair, and counseling, mentoring, and coaching of students performed during weekdays not exceeding the regular school official time since it is compensated during regular working hours;
b. Accomplishing and/or checking of forms, and reports commonly required in connection with the opening and closing of classes, (i.e., Submission of Year-End reports, preparation of School Form (SF) 7);
c. Teachers performing tasks other than teaching as a result of designation or reassignment;¹
d. Time spent in traveling to and from the workstation in view of official travel such as trainings, conferences, seminars, and workshops; and
e. Conduct of research, either personal and/or government-funded.
B. Proportional Vacation Pay (PVP)
1. Teachers shall not be entitled to the usual vacation and sick leave credits but to PVP. The total PVP earned by teachers shall be computed in proportion to the number of days which they have served during the school year and shall be the basis of their salary during vacation.
In the computation of the PVP, the accrued Vacation Service Credits of teachers may be used to offset the absences due to illness or deductions due to absences for personal reasons or late appointments.
2. Female teachers availing of maternity benefits shall receive both PVP and maternity benefits if the period of delivery occurs during the long vacation (e.g., Christmas and school breaks).
3. Teachers designated as TIC shall not be entitled to PVP but shall receive regular monthly salary like non-teaching personnel.
4. Newly hired teachers who have rendered more than one (1) month of service are entitled to PVP even if they were hired in the middle of the school year. Their salary shall be computed based on the effectivity of their appointment and the basis of the reckoning date of summer/long vacation days they have earned in a school year.
5. A teacher who transferred to non-teaching service or who resigned from government service on any day within ten (10) days before the end of the school year is entitled to PVP in as much as his/her right thereto has already accrued.
6. A teacher who retired or died on any day within ten (10) days before the end of the school year shall be entitled to PVP, subject to the computation provided by DepEd. The total days rendered shall be until the last day of service of the retired or deceased teacher.
VI. Procedures on the Grant of Vacation Service Credits
A. Eligible Activities
1. The following steps shall be followed on the grant of Vacation Service Credits prior to the conduct of the activity:
a. The Division Chief or the School Head through the program focal person shall prepare a written request for the grant of Vacation Service Credits for eligible activities addressed to the Schools Division Superintendent or Regional Director, whichever applicable, indicating the eligible activity, number of days and duration of the proposed activity.
b. The Schools Division Superintendent shall have the authority to approve requests for the grant of Vacation Service Credits for eligible..
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