Implementation of Storage Limits for DepEd Google Workspace for Education Accounts
In a memorandum dated January 2024 (OUA-OUT-010524-11-1), addressed to various stakeholders within the Department of Education (DepEd) in the Philippines, Undersecretary for Administration Nolasco A. Mempin announced the implementation of storage limits for DepEd Google Workspace for Education accounts, effective from January 15, 2024.
The storage limits are as follows:
- Employees, offices, and schools: 100 Gigabytes (GB)
- Learners: 20 Gigabytes (GB)
Exceeding these storage limits may lead to account limitations, including the inability to upload new files, modify existing files, and back up photos or videos.
Furthermore, the memorandum emphasized that Google Workspace for Education access is intended for educational and public service purposes. The storage of personal files, copyrighted materials, or content unrelated to government business is strictly prohibited. Users are instructed to delete unnecessary files to remain within the storage limits, with non-compliance potentially resulting in disciplinary action.
The Information and Communications Technology Service (ICTS) and regional/division Information Technology Officers are tasked with monitoring user compliance with this policy. The ICTS reserves the right to delete excessive files after due process.
Users can download their files before January 15, 2024, to ensure a smooth transition to the new storage limits. Support contacts for questions or assistance regarding the storage allocation policy are provided for Central Office personnel, Regional Office personnel, and Schools Division Office and school personnel.
MEMORANDUM
OUA-OUT-010524-11-1
TO
UNDERSECRETARIES
ASSISTANT SECRETARIES
BUREAU AND SERVICE DIRECTORS
REGIONAL DIRECTORS
SCHOOLS DIVISION SUPERINTENDENTS
PRINCIPALS/SCHOOL HEADS
ALL OTHERS CONCERNED
FROM:
NOLASCO Α. ΜEMPIN
Undersecretary for Administration
SUBJECT:
IMPLEMENTATION OF STORAGE LIMITS FOR DEPED GOOGLE WORKSPACE FOR EDUCATION ACCOUNTS
1. Effective January 15, 2024, the Department of Education (DepEd) will implement storage allocations for Google Workspace for Education accounts. This is in line with the new policies from Google and aims to optimize resource utilization while ensuring continued workflows.
2. The storage limits are as follows:
a. Employees, offices, and schools: 100 Gigabytes (GB)
b. Learners: 20 Gigabytes (GB)
3. Exceeding the storage limit may result in account limitations such as being unable to upload new files, modify existing files, and back up photos or videos.
4. Please be reminded that Google Workspace for Education access is provided in the interest of education and public service. The storage of personal files, copyrighted materials, or content unrelated to government business is strictly prohibited. Users are directed to delete unnecessary files and stay within the storage limits. Failure to comply with this policy may result in disciplinary action.
5. The Information and Communications Technology Service (ICTS) and the Information Technology Officers of the Regions and Divisions shall monitor the consumption of their respective users and ensure compliance with the above-mentioned policy.
6. The ICTS reserves the right to delete unnecessary files, particularly those that have exceeded the storage limit, after due process.
7. Users can monitor the current storage usage and individual files through Google Workspace storage settings:
https://drive.google.com/settings/storage
8. Downloading files before January 15 is encouraged to ensure smooth compliance with storage limits. Users may download their files using this link:
https://takeout.google.com/
9. For any questions or assistance regarding the storage allocation policy, please contact:
a. Central Office personnel may contact the ICTS User Support Division; b. Regional Office personnel may contact their respective Information.
and Communications Technology Unit; and c. Schools Division Office and school personnel may contact their respective Division Information Technology Officers
10. Immediate dissemination of and strict compliance with this memorandum is directed.
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