DepEd Streamlining, Process Improvement for the Grant of PBB for FY 2020

Latest Update on the Grant of PBB FY 2020

Supporting Documents to DepEd Streamlining and Process Improvement for the Grant of FY 2020 Performance-Based Bonus

The Inter-Agency Task Force on the Harmonization of National Government Performance Monitoring, Information and Reporting System (AO 25 Secretariat) released Memorandum Circular No. 2020-1, or the Guidelines on the Grant of the Performance-Based Bonus (PBB) for Fiscal Year (FY) 2020, which stipulated under Section 5.2, Streamlining and Process Improvement (SPI) of Agency's Critical Services as one of the criteria to qualify for the grant of PBB for FY 2020. With this requirement, the agency is therefore mandated to comply by ensuring that the critical services declared in the DepEd's Citizen Charter (CC) 2020 have been streamlined and improved in consideration of the emerging challenges and concerns brought about by the COVID-19 pandemic.

Attached is the DepEd Memorandum DM-HROD-2021-0011 dated August 3, 2021 signed by Dr. Wilfredo E. Cabral, Regional Director, DepEd NCR and Officer-In-Charge, Office of the Undersecretary-HROD re: Supporting Documents to DepEd Streamlining and Process Improvement for the Grant of PBB for FY 2020, contents of which are self-explanatory for information and guidance of all concerned.

Republika ng Pilipinas

Department of Education

OFFICE OF THE UNDERSECRETARY

HUMAN RESOURCE AND ORGANIZATIONAL DEVELOPMENT

MEMORANDUM
DM-HROD-2021-0011

TO: Regional Directors
Schools Division Superintendents

FROM: WILFREDO . CABRAL
Regional Director, DepEd NCR and
Officer-In-Charge, Office of the Undersecretary
Human Resource and Organizational Development

SUBJECT: Supporting Documents to DepEd Streamlining and Process Improvement for the Grant of FY 2020 Performance-Based Bonus

DATE: 03 August 2021

The Inter-Agency Task Force on the Harmonization of National Government Performance Monitoring, Information and Reporting System (AO 25 Secretariat) released Memorandum Circular No. 2020-1, or the Guidelines on the Grant of the Performance-Based Bonus (PBB) for Fiscal Year (FY) 2020, which stipulated under Section 5.2, Streamlining and Process Improvement (SPI) of Agency's Critical Services as one of the criteria to qualify for the grant of PBB for FY 2020. With this requirement, the agency is therefore mandated to comply by ensuring that the critical services declared in the DepEd's Citizen Charter (CC) 2020 have been streamlined and improved in consideration of the emerging challenges and concerns brought about by the COVID-19 pandemic.

In compliance with the Guidelines as well as in conformance with the requirements of the AntiRed Tape Authority (ARTA), the Bureau of Human Resource and Organizational DevelopmentOrganization Effectiveness Division (BHROD-OED) has initially reviewed DepEd's Citizen Charter as a result of its capacity building activities wherein the best practices on process improvement of critical services from all governance levels have been shared and discussed.

It is on this regard that the BHROD-OED requests all Regional Offices (ROS) and Schools Division Offices (SDOs) with FRONTLINE SERVICES (listed in _Annex A) to declare the digitization and streamlining initiatives in 2020 showing any of these required improvements:

Factor		1mprovement
Number of steps =>		Lesser number of steps
Processing time =>		Shorter processing time
Number of signatures =>		Lesser than 3 signatories / removal of signatories
Number of required documents =>		Lesser documents / lesser copies
Transaction cost =>		Lower cost / removal of cost

The supporting documents required for submission are the following:

Documents	Instructions/Description
1. Updated service/ s reflecting digitization and streamlining initiative/s for 2020	Fill out Annex B (enclosed). This is the format prescribed by the ARTA. Check: https://www.deped.gov.ph/about-deped/citizenscharter  for reference.
	Use Annex C (enclosed) as guide in checking entries on Annex B
2. Proof of implementation of digitization/ streamlining	Narrative, photos, screenshots showing that changes were implemented
3. Results of Citizen/ Client Satisfaction Surve CCSS for 2019 and 2020	Comparison of CCSS Reports underlining higher rating due to improvement in services

Submissions shall be made on or before 18 August 2021 through the link https://bit.ly/DepedDigitization2020

Only complete documents and submissions using the prescribed format (Annex B) shall be deemed compliant to the agency s streamlining requirement for PBB 2020.

Aside from the documents stated, ROS are requested to nominate at least five (5) SDOs with service innovations, regardless whether the frontline service is included in Annex A.

For more information, please contact Ms. Pia Pangilinan through mobile number at 0917-8725850 or Ms. Diane-Joyce Perez through email at citizenscharter@deped.gov.ph.

For compliance. Thank you.

DOWNLOAD MEMORANDUM

(c) Region 6